Privacy Policy

Privacy Policy

GMO Financial Holdings, Inc. ("We") establish privacy policy pursuant to "Act on the Protection of Personal Information" and "Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures", and are committed to protecting personal information and Individual Number. This privacy policy sets out our handling of collection and usage, proper protection, and complaint regarding personal information and Individual Number.

1. Compliance with Relevant Laws and Regulations

We comply with this privacy policy, relevant laws and regulations on the protection of personal information, including rules and guidelines decided by relevant ministries and agencies, Personal Information Protection Commission and other authorized organization in Japan.

2. Collection of Personal Information

We collect minimum personal information directly from you and indirectly as a result of your relationship with us, but only use it to offer you the opportunity to use our services and to comply with regulatory requirements.

3. Purpose of Use of Personal Information

We use the collected personal information for the following purposes.

  1. To provide information concerning our business activities and products, including those of our affiliates.
  2. To conduct market research, data analysis, and questionnaire surveys and to respond to inquiries and opinions.
  3. To study new business and product development.
  4. To manage shareholder data for shareholder benefits.
  5. For recruitment activities and human resources management.
  6. To fullfil reporting obligations to regulatory bodies.
  7. To correctly execute activities relegated from other business entities, or relegated with handling of Personal Information either in full or in part.
  8. To correctly execute activities relegated from other Financial Instruments Business Operators
  9. To comply with legal obligations and regulations applicable to us.
  10. To correctly execute other business activities accompanying with the above.
  11. For the other purposse that informaton owner's consent is obtained.

We use the collected Individual Number for the following purposes.

  1. Notifications of unemployment insurance.
  2. Notifications of health insurance and employees pension insurance.
  3. Notifications pertaining to the third grade of national insurance.
  4. Preparation of withholding records related to employment income and retirement income.
  5. Notifications of resident tax.
  6. Adminidtrations related to defined contribution pension plan.
  7. Preparation of certificates of remuneration payment.
  8. Preparation and provision of statutory documents for financial instrument transactions pertaining to employee stock ownership plan.

4. Handling of Sensitive Information

We shall not use or disclose to third parties any specified private information such as race, creed, family, origin, social status, health care, criminal record, except under the conditions described in the relevant laws and regulations on the protection of personal information.

5. Measures for Personal Data Security Management

We shall make the efforts to guarantee that Personal Data is accurate and up-to-date within the range necessary to achieve the purposes of use.
We shall implement measures that are necessary and appropriate to prevent leakage or loss of, or damage to Personal Data collected, and execute necessary and appropriate supervision over our employees and outsourcing contractors.

6. Provision of Personal Data to Third Parties

We shall not provide personal data to a third party, except under the conditions described in the relevant laws and regulations on the protection of personal information or the cases information owner’s consent is obtained.
However, the above does not apply to outsourcing contractors, to which we execute necessary supervision so that they can apprpriately handle personal information according to this Privacy Policy.

7. Shared Use of Personal Data

We may use and share personal data with our subsidiary company, GMO CLICK Securities, Inc., as follows:

  • * Items of Personal Data to be shared and use : Information on our shareholders' name, address, shareholder number, and telephone number filled in the pplication form of shareholder benefits.
  • * Purpose of shared use : To provide our shareholers with the benefits of discount commission at GMO CLICK Securities, Inc.
  • * Party responsible for the management of the shared use of Persona data : GMO Financial Holdings, Inc.

8. Review and Revision of this Privacy Policy

We continuouly review and revise this privacy policy so that we can improve the handling of personal information.

9. Procedure for Responding to Requests for Disclosure

When we accept requests for notification of use purpose, disclosure, revision, addition, deletion, suspension of use, we endeavor to appopriately respond within a reasonable period after performing individual identification.
In addition, we respond to the inquiries of whether we hold the person's Individual Number or not, when requested.

10. Contact for Inquiries, Complaints, etc.

We endeavor to sincerely and promptly respond to inquiries, requests, complaints, etc., regarding handling of Personal Information.
All inquiries, complaints, etc., should be directed to the following:

  • GMO Financial Holdings, Inc.
  • Legal Department
  • E-mail : legal@gmofh.com

October, 2017
GMO Financial Holdings, Inc.